Recording Meetings

Fano Summary gives you three ways to get a meeting into the system: automatic (via calendar sync), manual (Record Now), and upload (bring your own recording). All three produce the same result — a full transcript, AI summary, and audio playback.

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Automatic recording (recommended)

If you’ve connected your calendar, Fano handles everything:

1. Your meeting starts at the scheduled time.
2. The Fano note-taker bot joins the call automatically.
3. All participants see the bot as an attendee.
4. When the meeting ends, Fano processes the recording and generates your summary.

The bot joins based on your Auto-join Mode setting (found in Settings → Bot Preferences). By default, it’s set to Join all meetings.

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Manual recording — Record Now

For unscheduled calls or meetings without a calendar event:

1. Click Start a Meeting in the top-left of the dashboard.
2. Select Record Now.
3. Fano begins recording immediately using your device microphone.
4. Click Stop when the meeting ends.

This is useful for in-person meetings, phone calls, or spontaneous conversations you want to capture.

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Upload an existing recording

If you recorded a meeting outside of Fano — on your phone, a voice recorder, or another app — you can upload the file and still get the full Fano experience: transcript, summary, and playback.

1. Click Start a Meeting in the top-left of the dashboard.
2. Select Upload Meeting.
3. Choose your audio or video file. Fano accepts common formats including MP3, WAV, M4A, MP4, and WebM.
4. Fano processes the file — this may take a few minutes depending on the length.
5. Once complete, the meeting appears in your sidebar with a full transcript and summary.

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Which method should I use?

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What participants see

When the Fano bot joins a meeting, it appears as a named participant (e.g., “Fano Note-taker”). All attendees can see it in the participant list. The bot does not speak, share its screen, or interact — it only listens and records.